LeanSRM drafts the PO email; you send it from your own mailbox. Your supplier opens a link — no account, no password — to confirm the PO or propose a different date, quantity or price. Changes submitted through the link wait for your review, not hidden in an email thread.
The demo is an interactive sample of the supplier's screen. Nothing is saved, nothing to install, nothing to sign up for.
Open POs, suppliers who haven't confirmed, and a sent folder to search just to see what is still waiting.
A supplier agreed to a new ship date somewhere in a reply chain. The customer's order was planned against the old one because nobody re-keyed it.
For example: forty pieces ordered, thirty-six good, two damaged, two never arrived. Who owes what is a conversation, not a record.
Four steps. Suppliers reply through a link. If they reply only by email or phone, you record their response.
Build the order from your item and price list. LeanSRM prepares the email — recipient, subject, body, and the supplier link — and you send it yourself, from the address your supplier already knows. If a price is missing or expired, LeanSRM blocks the order instead of letting a stale price go out. Raising a request for quotes is a separate step you take from the purchase request list.
The link in your email opens their order — quantities, dates, terms — and nothing about your other suppliers or what anyone else quoted.
Line by line, your supplier confirms the PO or submits a different quantity, date or price. They can add a reason. Submitted changes wait for your review; they do not overwrite the PO. Orders past their confirmation date collect on one list, so you see what is still open without scrolling your sent folder. To chase one you prepare its link, open the reminder draft, read it, and send it from your own mailbox. Nothing goes out on its own.
Accepted plus rejected must equal received before you can submit. Only accepted quantity goes into stock. Checks use the receipt and shipment details you enter: shortages, overages, rejected goods, recorded substitutions, and arrival after a recorded planned date. These are checked when you save the receipt, not before the goods arrive. Detected differences go to your discrepancy list; you decide how to follow up.
An interactive sample of the supplier's screen. Confirm a line, push a date out two weeks, short a quantity — and see what comes back to the buyer. Nothing is saved.
Estimate the time you spend following up and the value of receiving discrepancies. Use your own numbers below. These are estimates, not measured savings or a promise of money recovered.
Default $48: BLS 2025 median for buyers and purchasing agents, $37.36 an hour, times 1.3 for benefits and payroll tax.
These are your assumptions, not our claims. The pilot measures the real number from your own orders.
Gross means nothing is deducted. Not subtracted here: double entry if you keep raising POs somewhere else, the hours to set this up and load your suppliers, and the time it takes to follow a claim through with a supplier.
The hours line assumes the whole loop goes away. In practice it shrinks, and by how much is the thing the 30-day pilot is for. Recovery counts only the increase, never the amount you already collect.
Before you buy anything, start with a 20-minute call. Then send the email threads for 10–20 purchase orders from the last six months, plus any receiving records: packing slips, a spreadsheet, photos. Within one week of receiving your material, I send a written list of what your records show: supplier changes to dates, quantities and prices, and gaps in the supplied confirmation and receiving records. No invoice audit is included. I run one check at a time — if it is full, I tell you when I can start before you send anything:
Nothing to install and no account to create. If your records come back clean, that is the answer, and I will tell you so.
How your material is handled. I read it myself. It does not go into the product, and it is not put through an AI assistant or any other tool — the counting is done by hand, which is why it takes a week and why twenty orders is the limit. Black out prices and contact names before you send if you prefer; the count still works. Everything you send is deleted once you have the report, unless you start a pilot and ask me to keep it. It goes to no one else.
One chain, from "we need to buy this" to "the good pieces are in stock and the rest is documented."
Contacts, terms, and status in one place. Tiers are derived from what actually happened, not typed in by hand.
Prices carry validity dates. Expiry is judged at the moment you press send, not the moment you built the order.
Requests with no current price stay on hold. You request quotes from the purchase request list; suppliers reply through a no-login link.
Buyer revisions keep a snapshot and a reason. Changed quantities and dates go back for supplier confirmation.
Log a shipment on the buying side and receive line by line, with the three numbers forced to balance. Supplier-side shipment entry is not built yet — it is the next batch, and it is not part of the pilot.
Review recorded discrepancies in one list. Open a dated timeline of recorded events to support supplier disputes. Your decision stays separate from the preliminary assessment. Accept, reject, close the remainder, or reopen.
A free PO Change Check and a 14-day free trial first, then a 30-day founding pilot, then a Core or Scale subscription. See the full breakdown on the pricing page. The pilot guarantee is quoted below, word for word.
They aren't adopting one. No account is needed to open the link and no password to forget — the link in the email you send opens the order. That is the whole reason the product is built this way.
No. LeanSRM prepares the message — recipient, subject, body, link — and hands it to you. It goes out from your mailbox, under your address, when you press send. Chasing an overdue order is the same sequence: you prepare the link, open the reminder draft, read it, and send it. Nothing is sent on a timer. Read each draft before you send it.
The link is scoped to a single order and carries no access to anything else. A supplier who opens it sees their own lines and nothing about other suppliers, other orders, or internal notes — those fields are not in the response at all, not hidden in the page.
Be careful here. If your POs are raised in QuickBooks or an inventory system today, LeanSRM is a second place to enter the same order, and double entry can cost you more than the follow-up loop saves. There is no QuickBooks or ERP connection today, and none is promised during the pilot. LeanSRM keeps supplier confirmations and receiving discrepancies together; it does not read your email threads. The pilot fits teams that can manage their formal POs here without costly double entry. Spreadsheet imports have a preview you approve before anything is saved.
New. We do not have completed-pilot results to share. The pilot is where we test the value using your records. If you need a mature product with customer references, this is not it yet.
Start with a 20-minute call, then send the email threads for 10–20 recent purchase orders plus any receiving records. Within one week of receiving your material, I send a written list of supplier changes and record gaps supported by what you sent. Nothing to install. Or request a 14-day free trial — by invitation, no credit card, up to 20 purchase orders; we confirm the start and end dates and the 20-PO scope with you.